Office Interior Design Considerations

May 31, 2018 5:16 am by admin
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Office Interior Design Considerations

When it comes to small offices – especially those with an open office floor plan – individual workspaces become part of the design. It is, therefore, crucial to keep the space free of clutter, clean, and organized – for both clients who judge your business by how your headquarters look and employees who are able to focus on their tasks better. By devising a filing system that stores information in a way in which it can be profitably utilized, office managers can increase overall profitability, reduce mental overload and stress, save time, and keep information secure.

Your budget is by far the most critical piece to consider when planning a space redesign. Your goal is to keep your costs low while setting up a functional space. You’ll also need to consider whether you’ll hire a professional interior designer or make the effort a do-it-yourself project. If you choose to use a designer, expect to use 20 percent of your budget to pay for this service.

WTL Design demonstrate their expertise in office design with JD.com Headquarters; brand specific, creative and look!, Small breakout rooms where people can hide away for a little privacy.

Remember, an office space directly influences job satisfaction, creativity, and productivity. Focus on functionality and safety without sacrificing aesthetics and style.

Gensler designed their own Oakland office and included significant storage (we’re talking library amplitude) to support their requirements in a very organized way. Thermal Comfort

The air temperature in the office has a tremendous impact on worker productivity, and it’s not only a comfort thing. Indeed, for workers to be able to focus on their work, they should neither sweat nor freeze – the values of air temperature, humidity, and air movement must be set within the range commonly defined as the “comfort zone.” Most studies have concluded that the optimal office temperature should be set between 21 and 23 degrees Celsius, with even minor deviation affecting performance, mood, and safety. Uncomfortable conditions have an even greater impact on already-stressed employees, who will do less work and make more mistakes as they experience thermal discomfort.

Good office design solves basic problems, but truly effective office space planning goes even further. By promoting interaction without excluding privacy, furnishing the office in a way that sustains the workers’ style and needs, and making sure basic requirements of temperature, air quality, and natural light are met, you can make workers actually excited about being in your office.

Aside from these new requirements, an effective space layout still needs to take into consideration:

Natural light is perhaps one of the most overlooked factors in office design that can directly impact productivity and office performance. As experts explain, the human eye is designed to work with the shifting light levels of sunlight, as opposed to the harsh fluorescent light in offices. With plenty of natural light in task areas, workers can perform tasks more efficiently and with greater accuracy; however, the benefits of good lighting extend much further. Studies have shown that exposure to natural light improves sleep, reduces eye fatigue and headaches, and has a positive impact on health and well-being.

Retaining a positive and motivated workforce is crucial for a company’s success. Aside from workers’ preference for an animated or a quiet workspace, office managers have many other aspects to consider in arriving at a layout that encourages workflow. Here are ten important factors that shape the environment and determine people’s satisfaction with their workspace:

For modern workers who spend more time at the office than at home, their workstations become an extension of themselves and should provide the required level of comfort and mobility. Ensuring a “fit” between people and their work means equipping workstations with enough leg room, adequate task lighting, an anatomically-correct task chair that sustains a natural posture, and a work surface fitted to the worker’s body size and weight (where frequently used items are within comfortable reach). Applying ergonomics to the workplace can reduce the potential for injury, accidents, and ill health. In time, the lower injury rate translates into decreased absenteeism, improved morale, better job performance, and lower replacement worker costs.

For many companies, the shift to open-office floor plans has allowed more workforce to be accommodated in the same space. Blurring walls and building the organization around communication rather than hierarchy have worked excellently to facilitate collaboration and improve teamwork, benefiting especially work that involves problem-solving and joint analysis.

You’ve started your own business, and its progress has been going well. Suddenly, you feel as though you’re missing something and decide that an interior redesign is what you need. With much to think about, such as selecting textiles and floor design, you may not be sure where to start. Explore the following five office interior design ideas before you begin your next major redesign project.

5 Key Considerations for Your Next Office Interior Design Project

Studies have shown that providing this type of workplace without the proper support spaces is killing productivity. Some people thrive in that busy, noisy environment. Others, introverts especially, are having a really hard time completing their day-to-day tasks as they just cannot concentrate over colleague’s conversations, phones ringing, people moving through the space; the distractions are endless. To learn more about how to design for introverts and extroverts, including very important information on acoustics, check out our previous posts on the subject.

Lynne Lemieux, Founder and President of Alliance Interiors, has devoted more than 20 years of experience developing and implementing growth opportunities for some of Canada’s leading office furniture dealers. Her ability to provide clients with inspiring and versatile interior solutions for both business and home office environments has garnered her title of Aboriginal Business Woman of the Year in the city of Toronto for 2012. In her spare time, Lynne takes an active interest in politics, public speaking, and philanthropy, but also enjoys gardening, interior decorating, cooking, yoga, and traveling.

And think of these tools as an investment that will save and even make you money. An employee who is not suffering from sitting all day in a poorly outfitted workstation is much less likely to have physical ailments that result in time off of work and will be more productive as they won’t be distracted by all kinds of aches, pains and strains.

Office furniture is designed to make workers’ life easier, not complicate it. But the lack of rigorous planning and thorough execution can turn the office space planning into a lengthy, expensive, and utterly exhausting process. Oftentimes, looking at workers’ productivity and performance levels is the easiest way to tell whether the office layout facilitates or encumbers worker efficiency.

Unwanted sound is the most frequent complaint among workers in wall-less offices. Telephones, printers, air conditioning systems, and conversations of coworkers may become a distraction for office workers and incapacitate their ability to concentrate on a given task. In the long run, exposure to noise has negative effects on productivity, mood, and overall health, leading to increased illness, lower morale, stress, fatigue, and lower job satisfaction. Semi-private meeting spaces, sound-absorbing furniture, noise-cancelling wall panels, and other acoustical products may serve to limit noise distractions’ drain on office productivity.

If moving toward this type of layout it is extremely important to provide private breakout spaces where individuals or teams can close themselves in, escape the buzz, read a document, make a private phone call, or have a quick meeting.

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Is there an office interior design project in your near future? If you are opening a new office, expanding or renovating your existing space, we would like to share some important considerations that will help to make your project a success.

First and foremost, when considering interior design for any business type, there are a few points that should be taken into account in combination with what we are about to share today. These include functionality, brand identity, creativity and uniqueness, budget and schedule. We addressed these areas in a blog post earlier this year, check it out here. When talking office interior design specifically, there are a number of other points that require discussion with your interior designer at the onset of your project.

–          The type of work conducted by each department in the company

Now ask yourself, “What emotions do I want to invoke among my employees?”

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This one can be a hot topic… pun intended. While HVAC systems are outside of an interior designer’s realm, we would like to stress the importance of working with a mechanical engineer on your large office project to ensure the proper systems are in place. They will provide a design to appropriately address proximity to exterior windows, private offices vs. open work areas and the activities in specific areas that may require special consideration (ever have the smell of someone’s lunch take over the entire office?). Hire a professional to help get this right, it’s worth the investment.

There are varying levels that you can take ergonomics in the office. Ideally we would like to see everyone working a desk job to be set up with an adjustable task chair, sit/stand desk, keyboard tray, monitor arm and task light. If $2000+ a workstation scares you, start small. At a minimum, each workstation should be equipped with a good quality chair with a number of adjustment options, keyboard tray and monitor arm; learn more about the importance of these items in a previous blog here.

Modern office managers have quite a few challenges on their hands. Their overall goal may sound simple: design the office space in accordance with their particular workspace – but what this really means is create a workable space that matches the company’s profile while successfully meeting the needs of all occupants. The hardest part is to reach the conclusion that there isn’t any generic, “one-size-fits-all” solution, especially when it comes to the increasingly mobile, tech-savvy employee of today.

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Textile selection highlights your creativity and uniqueness, and it also gives your brand an identity. Your choice of textiles will help infuse your visual identity with your brand. Carpet and rug designs and upholstered furniture can help tell a story or be a distraction. If you’re stuck, ask a professional interior designer for help.

Do you and your team members have the proper tools they needed to negate suffering from eye strain, carpal tunnel or back pain after hours of desk work? It is surprising to us how many office workers claim that either they do not need them or that their company will not provide them.

Humanscale is an industry leader in all things ergonomics. We have many of their tools in our office and highly recommend them when looking for intelligently designed, high-quality options to make your workstation as comfortable as possible.

And yet, it would be wrong to assume that all workers have the same work style and are motivated by the same things. Extroverts may find it easy – and even pleasant – to solve problems amid a sea of distractions, but introverts will function at their best away from neighbors’ phone conversations. So the goal is to strike a balance between open and private by creating a multi-space for both collaborative work and focused work. This involves two different sets of furnishing solutions: on the one hand, creating communal spaces that encourage groupthink and teamwork, and on the other, including acoustically-sealed spaces where individuals can focus, clear their minds, or just have a moment of privacy in the middle of all the openness.

The constant spatial and organizational distribution of companies, the prevalence of enabling technologies and collaboration tools, and the increased demand for more work flexibility are dramatically changing work and the workplace. The transformation is already visible: technology and ergonomics have simplified office design, have solved problems of physical connectivity, and have reduced the size and weight of office hardware. Thanks to the growing high-speed internet access and increasing data traffic – forecast to reach 81 billion/TB per month by 2015 – business owners can now move to an almost paperless office, cleaning clutter, saving money, and reducing their environmental footprint.

As work changes, so do the office design and space planning. Companies are shifting towards a more complex, innovative, and network-driven way of working, while moving towards increasingly flexible, collaborative spaces. Break rooms are becoming more than just places where employees can eat their lunch – they facilitate interaction, aid creativity, and encourage spontaneity. The goal is to create casual meeting or lounge areas where workers can get some time out if they feel exhausted, but also exchange thoughts with coworkers if they feel inspired. Well-designed communal areas are, in most cases, the space where company culture is built day by day.

Indoor air quality continues to be a source of complaints and illness for many workers in modern offices. The quality of air inside offices is important not only for employees’ productivity, but also for their overall health and well-being. An ineffective ventilation system will allow the buildup of pollutants that could cause employees to develop allergies and respiratory diseases, in turn leading to higher absenteeism and low staff productivity. Focusing on improvements in ventilation, air filtration, and the elimination of pollutant sources should increase air quality and lower worker dissatisfaction.

Show your clients that you are organized and capable of handling their business (without misplacing important information!) by first ensuring the you have worked with your interior designer to plan in enough storage, and by ensuring your team uses it correctly.

While color choice may seem minor, color selection is important. Colors that tell your business story or support your theme are your best choices. Your choice of colors for your logos and website are important, but the colors you choose for your business space are essential. It’s true that humans love colors, and colors invoke emotion. Experts say colors such as red raises energy levels, purple sparks imagination, and blue represents dependability.

Functional planning is the next critical step to consider when planning a space redesign. The physical appearance can be phenomenal, but if the design is not suited to serve its purpose, then you’ve failed. Ask yourself, “What is the purpose of my business? Who are my employees and what do they need to get the job done?” Your space should be the opposite of a stereotypical office that drains creativity and prevents collaboration.

Before your next major office design project begins, consider your long-term goals. You have the power to shape your business into a space that supports collaboration, employee satisfaction, and shares your business concepts with the world.

There is also a trend toward unassigned workspaces with a variety of furniture types to support a variety of activities. Lounge areas with smartboards for collaborative work, small breakout rooms for more private tasks or those requiring absolute concentration, desks for the head-down-get-work-done moments, etc. Allowing your team to work in an environment that best supports the task at hand is being encouraged throughout the office interior design world. Furniture manufacturers have stepped up to the plate and are offering amazing and innovative systems to back this trend that we expect will become the norm in office design.

Bubble Offices by Coll Coll expresses a fun brand and support their employees by providing a variety of different working environments.

If you decide to tackle this project yourself, you’ll discover many resources available to assist you with completing the job while maintaining your budget. For example, you can rent a forklift or material hauler to haul away debris or move heavy material such as carpeting. Other items to consider include the cost of plumbing and electrical work.

Like a home away from home, VOA designed this great breakout room for Social Tables that has the comfortable feel of a living room. Ergonomics

Smart Office Planning: 10 Important Considerations in Designing an Office that Encourages Workflow

–          The extent to which furniture can facilitate interaction and the exchange of information between managers, employees, and clients

There has been a huge movement over the past 5-10 years towards collaborative workspaces where team members can effectively and easily work together on their projects in an organic and fluid way, and in a relatively small footprint.

Careful consideration of office furniture is critical because good furniture supports ergonomics. Many adults spend about 50 to 70 percent of their workdays sitting. Choose chairs with adjustable head and armrests; sit-to-stand desks are also becoming more popular. Office furniture that supports good ergonomics promotes a healthy, productive environment that engages employees.

For people whose work is a dreary experience, color may be used to inspire creative thinking, improve mood, and have a calming – or, on the contrary, stimulating – effect. All the big corporations are doing it, and it seems to have a positive impact on people’s mood and productivity levels. Use blue and green to spark confidence, red to increase attention to detail, black and white to achieve distinctiveness, and bright yellow or orange to create a cheery, energetic space.

Providing sufficient storage within your office will give your employees ample opportunity to keep their space neat and tidy. We’ve all experienced those offices with stacks of files all over the place, various office supplies here and there… a bit of a mess.

» Are you planning an office interior design project? We can help. Contact Hatch Interior Design located in Kelowna, British Columbia – Because Good Design is Good Business™.

No company can ever complain of having too much space. Despite this fact, studies have shown that only 55% of offices utilize their space to a satisfactory level. In their pursue of space optimization and cost savings, few managers ask themselves whether the present layout is preventing workers from doing their job in a streamlined and effective manner. If too much time is wasted moving around the office between the printer and the conference room, if collaboration is hindered by furniture placement, or if some spaces are always empty and others always overcrowded, then the office layout is creating, not solving, problems.

Back to blogOFFICE INTERIOR DESIGN CONSIDERATIONS Rachel Clarida August 4, 2016 08:41 am

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As portable devices such as laptops, tablets, and smartphones become ubiquitous in our lives, the workplace conceived for the desktop computer is becoming obsolete. Bulky and stationary furniture can no longer respond to the evolving communication needs and work styles of people. They are interacting differently with their surroundings, and their new postures should be sustained by modular furniture that provides an endless variety of configurations and forms.

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